Once you receive an email inviting you to turn in hiring documents, please complete all necessary forms and submit them to our office as soon as possible. Remember, you are not officially hired until your required hiring documents are correctly and completely filled out and received by the DCE HR Office at BYU. The email received will indicate any forms needing to be completed. Please call 801-422-8764 or email efyhiring@byu.edu with any questions.
Important note: If EFY receives incomplete or incorrect paperwork, you will be required to fill it out again and resubmit it to the EFY office. If paperwork has not been completed before your training session, you will not be able to report to work. Please read the paperwork instructions carefully.
You should have received an email indicating which documents to submit. Once you have read that email, click on the appropriate documents below for the document and how to fill it out.
I-9
This is a required US government document. The I-9 MUST be completed in person. When you receive the email about the paperwork, please contact EFY Hiring to schedule an appointment to complete the form. When you come into the EFY office, please follow these instructions:
- Bring your original and unexpired document(s) with you to the EFY office. Please review the Lists of Acceptable Documents (PDF) for I-9 forms to see the options.
- Do not complete an I-9 form before coming to the office. Our office is open on weekdays from 8:30 a.m. to 4:30 p.m. (closed holidays).
In the event you cannot come into the EFY office before working, please notify EFY Hiring. Please call our office at 801-422-8764 if you have any questions.
**International students and instructors: Before coming into our office or bringing documents to a session, please contact us at 801-422-8764 to see what is necessary for the I-9 document.**
W-4
This is an IRS employment form required for tax purposes. Every hired staff member will need to complete a new W-4 form for each year they work at EFY.
The W-4 form is now managed and completed online. Detailed instructions on how to complete the Direct Deposit form will be emailed after hired staff pass the Background Check.
Direct Deposit
- Direct deposit is mandatory. We cannot pay staff members for any sessions worked unless this is filled out completely and correctly.
- Direct deposit is now managed and completed online. For security purposes, this form must be filled out on a BYU Campus within the BYU Secure Network, as all payroll for hired staff will be processed through BYU Payroll.
If you plan to complete the Direct Deposit form when you come to complete your I-9, please bring your account and routing numbers. Detailed instructions on how to complete the Direct Deposit form will be emailed after you clear the Background Check.
Social Security Card
Please bring an original Social Security card (SIGNED) to the office with your hiring documentation. BYU policy requires that we make a copy of your original document to hold in your employment file for payment purposes.
- If you do not have a Social Security card, visit the Social Security Administration website to find the office nearest to you. When you apply for a new card, a receipt will be given to you. This receipt can be used as a temporary card to move you forward in the hiring process. As soon as you receive the card, SIGN IT and email a copy to efyhiring@byu.edu.
- The receipt will expire in 90 days. If it expires during your employment with EFY, your pay cannot be processed until a copy of your new card has been received.
